Office CTI

Call Management Software

Today businesses and organizations are faced with many challenges. Gaining new customers, retaining existing ones, controlling costs and perusing competitive advantage combined with accelerated growth and pace of technological developments. In small, medium and even larger enterprises the prospect of implementing and integrating technology for commercial advantage can be daunting.

If the implementation of CTI is wrong it could be an expensive mistake with more than just a financial cost. If it’s right it can transform business growing sales maintaining and sustaining competitive advantage. By utilising Office SolutionsTM fully integrated flexible and modular computer telephony integration it is possible to achieve the right solution for your business whatever its size or requirements.

Advantages of Computer Telephony Integration (CTI)

  • Deliver the best customer experience possible – offer a more personalized service by knowing who the caller is before answering the call.
  • By speeding up repetitive process improves efficiency – having customer details to hand significantly reduces call handling times.
  • Automate and get the more out of existing technology – By opening your database or application on the correct screen, your agents and users are ready right away without losing valuable seconds finding the correct area, product, tab or screen or to use.
  • Reduce user/agent training time and costs – because your systems are automated and integrated users spend less time learning and using different applications.

Desktop functions provided by CTI

Screen popping

Callers information is displayed (caller’s telephone number CLI or ANI and number dialled DNIS allows Screen Pop on ringing or answer) generally this is used to search business applications for the caller details.

CTI Client Tray Balloon alerting inbound call

Call Alert Window displaying matched CRM data fields

Call & Phone control

Control calls from PC such as answer, hang up, hold, transfer, conference, and feature control such as call forwarding, divert, DND etc.

Screen Transfer

Call and data transfer between two users/agents (i.e. pass on the Screen pop and qualified data with the call.).

Integrated Voice Recording

Embed links to audio voice recordings into CRM applications providing direct playback of conversations.

Call Centre Functions

Allows both agents and supervisors to control log in/out to match call loads and control other states such as agent (Ready, Busy, Not ready, Break, etc.).

Mini Call Alert Window displaying matched name and number


Ability to dial directly from applications and automated dialling (campaign, preview and progressive dialling).
Multiple outbound dialling methods are available, including highlight and dial (default keys Windows F3)

CTI PC Screen Dialling Methods

  1. Application dialling – dial directly from any application that can connect to a TAPI 1st Party TSP (TAPI Service Provider) – MS Outlook, ACT, Maximizer etc.
  2. Application dialling – dial directly from MS Windows Dialer or any application that uses Windows Dialer to make calls.
  3. Application dialling – dial from any application that can run an executable with the telephone number as a parameter e.g. Dial.exe 9195867300
  4. From MS Internet Explorer – dial by using plugin then highlighting any number in browser then right click dial number option.
  5. From MS Outlook – dial using Office Add-in toolbar.
  6. From Web Applications –dial via http from web application running in any browser.
  7. Hotkey dialling – dial any number that can be highlighted using a configurable hotkey keyboard combination.
  8. CTI Client – dial from client application
  9. CTI Client – dial from phone book
  10. CTI Client – dial from phone system speed dial

CTI Console Alerting

Compatible Systems:

  • Panasonic KX-TDA/TDE/NCP/NS
  • ShoreTel
  • NEC Aspire/Univerge(SL1000/SL1100/SV8100/SV8300/XN120/UX5000)
  • Avaya IP office

Connection Method:
IP via LAN

Cat5 straight patch lead required for IP connection between LAN and PC or Server

Note: Connection method depends on the type of telephone system being used